part-time JOB AT THE DECC Event & Sales Assistant Summary Title Event and Sales Assistant – Part-Time Hourly Wage $19.00 **Will be scheduled to work 10 hours per week, occasionally up to 20 hours. Job Open Date: 04/04/2024 Job Close Date: Once Filled Position Summary The objective of this position is to support event planning, event sales, and administrative duties pertinent to event processes and procedures. This position requires timely communication and consistent touchpoints to further a variety of time sensitive processes. Requirements and Competencies Minimum of two years of customer service experience. Proficient in Microsoft Office Suite. Detail oriented, organized, and exceptional time management skills. Excellent written and verbal communication skills. Ability to set priorities and adapt to change. Preferred Requirements Applicable degree or certification in related field. Professional experience in hospitality. Experience using event planning software, such as Momentous. Essential Functions (Reasonable accommodations may be made for individuals with disabilities.) Provide administrative support to Event Planning and Sales departments. Answer, triage, and respond to client phone calls and requests. Collaborate with other departments as necessary to complete tasks. Administer event contracts with guidance from Event Planning and Sales departments. Request, monitor, and process event-related deposits. Request, monitor, and process other event-related document requests including proof of insurance. Manage digital and paper files for clients, contracts, and events in Momentous event software. Assist in preparation, distribution of, and updates to weekly event summaries. Maintain and update the event planning procedures handbook. Work closely with diverse clients and customers on a routine basis. Other duties as assigned. Schedule This position will work 10 hours per week but could expect to work up to 20 hours per week if requested. Hours worked will be weekday, daytime hours. Supervisory Responsibilities None Uniform Business casual Work Environment Work is performed at the DECC, generally performed indoors in a regular, sometimes noisy office environment. Most of the time is spent sitting in front of a computer monitor and keyboarding. The office space is in an open area. May involve giving tours of the DECC and helping on various projects in the building as needed. Physical Demands This position will require someone that is able to sit or stand on their feet for hours at a time. They will need to use their hands frequently, and be able to see, hear, type, and speak often. This position will require bending and maneuvering. Travel Required No Additional Eligibility Requirements Must be 16 years of age or older Successful completion of reference checks Successful completion of a background check Successful completion of a drug test, if applicable Benefits Paid time off, Public Employee Retirement Association (if applicable) – with employer match, MN Deferred Compensation plan, free onsite employee gym, free employee assistance program, free parking, monthly bus pass reimbursement program, employee referral program, employee concession discounts, and more. Work Authorization/Security Clearance Requirements The DECC uses USCIS Form I-9 to verify the identity and employment authorization of individuals hired for employment. On the form, an employee must attest to his or her employment authorization. The employee is required to present the DECC with acceptable documents evidencing identity and employment authorization at the time of hire. The DECC will examine the employment eligibility and identity document(s). The list of acceptable documents can be provided by Human Resources. At-Will Employment This position is at will. This means if you are offered the position and accept, your employment with the DECC is for an indefinite period of time and it is subject to termination by you or the DECC, with or without cause, with or without notice, and at any time. Nothing in this job description or any other policy of the DECC shall be interpreted to be in conflict with or to eliminate or modify in any way, the at will employment status of this position. The at will employment status of an employee of the DECC may be modified only in a written employment agreement with that employee which is signed by the Executive Director or the Chair of the DECC Board of Directors. By your signature below, you acknowledge your understanding that your employment with the DECC is at will, and that nothing in this description is intended to constitute a contract of employment, express or implied. EEO Statement The DECC is an Equal Opportunity Employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualification and ability. The DECC does not discriminate in employment practices on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation or any other characteristic protected by law. The DECC will follow any state or local law that provides greater protection. This policy is neither exhaustive nor exclusive. The DECC is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable laws. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. FLSA Classification Non-Exempt Type of Position Part-time Type of Employment At-Will Department Administration Reports to Director of Events
