part-time JOB AT THE DECC Accounts Specialist – Part-Time Summary Title Accounts Specialist- Part Time Hourly Wage $19.00 Job Summary Perform detailed accounting work at the DECC and assist with tracking all related financial activities. Required Education and Experience Strong working knowledge of Microsoft Excel. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. Excellent organizational skills and attention to detail. Knowledge of general financial accounting and cost accounting. Comprehension and ability to adhere to accounting principles. Ability to maintain a high degree of customer service. At least two years of related experience. Preferred Qualifications Detailed comprehension of budgetary and accounting principles, practices, and policies. A degree in a related field. Previous AP or AR experience. Previous bookkeeping experience. Experience working in a fast-paced environment. Competencies Ability to ensure a high level of customer service. Ability to succeed and remain calm during high-pressure situations. Ability to adapt to changes, delays, or unexpected events. Excellent organization and time management skills. Essential Functions (Reasonable accommodations may be made for individuals with disabilities.) Accounts Payable Receive and process invoices. Assign GL accounts according to chart of accounts. Request approvals and ensure approvals and justifications are appropriate. Calculating Sales Tax. Enter vouchers, process batch vouchers. Resolve Billing Discrepancies. Print and mail Checks. Complete credit card reconciliations. Update, maintain and file supplier/vendor records. Create monitoring documents and expense payments for payroll benefits. Receive completed W-9 forms from organizations and process volunteer payments. Accounts Receivable Prepare and send invoices and correspondences as required. Contact clients for payment resolution. Record and reconcile payments. Process and post customer payments. Resolve payment discrepancies. Monitor and pursue aging receivables. Respond to inquiries. Prepare and maintain vendor payments using event software system (EBMS). Reconcile and audit supporting documents to ensure proper entries and adjustments. Ensure all departments are performing within established financial guidelines. Respond to vendors timely and effectively with any inquiries. Investigate and resolve payment issues. Assist with month end and year end accounts payable closing procedures. Assist with cash handling procedures. Prepare cash deposits as needed. Maintain knowledge of acceptable accounting practices and procedures Bookkeeping Create journal entries. Reconcile accounts. Assist with preparing tax reports. Assist with additional financial activities, as needed. Schedule This position is part time, up to 28 hours a week, with primarily weekday daytime hours but can also include weekend hours. Hours are flexible based on availability. Supervisory Responsibilities None Physical Demands and the Work Environment Most work is conducted in the Financial Office at the DECC, in a typical office setting. The noise level in the work environment is usually quiet. There will be prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Eligibility Requirements Must be 18 years of age or older Successful completion of reference checks Successful completion of a background check Successful completion of a drug test, if applicable Work Authorization/Security Clearance Requirements The DECC uses USCIS Form I-9 to verify the identity and employment authorization of individuals hired for employment. On the form, an employee must attest to his or her employment authorization. The employee is required to present the DECC with acceptable documents evidencing identity and employment authorization at the time of hire. The DECC will examine the employment eligibility and identity document(s). The list of acceptable documents can be provided by Human Resources. At-Will Employment This position is at will. This means if you are offered the position and accept, your employment with the DECC is for an indefinite period and it is subject to termination by you or the DECC, with or without cause, with or without notice, and at any time. Nothing in this job description or any other policy of the DECC shall be interpreted to be in conflict with or to eliminate or modify in any way the at will employment status of this position. The at will employment status of an employee of the DECC may be modified only in a written employment agreement with that employee which is signed by the Executive Director or the Chair of the DECC Board of Directors. By your signature below, you acknowledge your understanding that your employment with the DECC is at will, and that nothing in this description is intended to constitute a contract of employment, express or implied. EEO Statement The DECC is an Equal Opportunity Employer. To provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualification, and ability. The DECC does not discriminate in employment practices on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, or any other characteristic protected by law. The DECC will follow any state or local law that provides greater protection. This policy is neither exhaustive nor exclusive. The DECC is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable laws. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Uniform Business casual FLSA Classification Non-Exempt Type of Position Part-Time Type of Employment At-Will Department Finance Reports to Finance Director
